While you may already collect patient information, there may be some additional requirements that are unique for administering the COVID-19 vaccine.
Reasons to collect patient information
Reporting to the state IIS.
Billing residents’ insurance provider or creating reports of uninsured patients for reimbursement later.
Tracking: Keeping track of who was given the vaccine, who needs a second dose, and the brand of the doses.
Identifying eligibility: Patient medical information can be used to identify who falls into specific phases (e.g. residents with co-morbidities).
Ensuring equitable access: Patient demographic information can give you visibility into whether you are equally serving all segments of your population, and help ensure that certain demographics don't fall through the cracks.
Here are a couple ways to collect patient information
(Recommended) Upfront, at the time of scheduling: This will make on-site logistics smoother and also save time on data entry
Collect this information on-site via paper forms or electronically: Even if you try to collect information ahead of time, you’ll likely still need to collect patient information (e.g., any patient symptoms) on-site for some residents.